STUDENT MANUAL

Download a printable copy of the Student Manual:

EXCLUSIVE POLICIES AND PROCEDURES DURING THE PANDEMIC

(FLEXIBLE LEARNING MODALITY)

1. ENROLLMENT POLICY

2. ATTENDANCE POLICY

3. REPORTING AND UPDATING OF STUDENT-TEACHER MANAGEMENT POLICY

4. GRADING SYSTEM POLICY

5. INTELLECTUAL PROPERTY RIGHTS (IPR) POLICY

6. PLAGIARISM POLICY

ENROLLMENT POLICY

WALK-IN ENROLLMENT PROCEDURES:

Step 1:  Get and fill out your enrolment form from the Cashier’s Office.

Step 2: Proceed to the Office of your respective College Dean for your class schedule and subject grade evaluation.

Step 3:  Proceed to the Record Section at the Admin Building for encoding of your class schedule.

Step 4:  Go to the Cashier’s Office for payment of your enrolment fees.

Step 5: Go to the Library Building for signing of your Assessment Form and issuance of your school library card.

Step 6: Go to the Dean for Academic Affairs for final signing of your assessment form.

Step 7:  Go to the Record Section and surrender one (1) copy of your assessment form.

ONLINE ENROLLMENT PROCEDURES:

 FOR FRESHMEN

 Step 1:Prepare a digital copy of your Form 138 (Grade 12 Report Card) OR your Grade 12 School ID in picture format.

 Step 2: Download your respective class schedules from the links below:

Step 3:  Download the Official Enrollment Form [here]. Fill out the entries on the form completely.  Prepare a digital copy of the accomplished Official Enrollment Form in picture or pdf format.

Step 4:  Deposit at least _________ as down payment to any of the following bank accounts.Prepare a clear copy of the machine validated deposit slip/screenshot of successful online payment or bank transfer in picture format as proof of down payment.

*Payments can be made over-the-counter or through online payment (e.g. GCASH).

 Bank 1

Bank 2

For GCASH payment:

Download the copy of procedures [here]

Step5:  Go to link (you will need a Google account) and accomplish the online enrollment form.

Digital copies to be submitted through the online enrollment form:

1. Form 138 (Grade 12 Report Card) or Grade 12 School ID.
2. Accomplished Enrollment Form
3. Proof of down payment

Step6: Wait for further instructions from the Dean of Academic Affairs.The Dean will email the copy of your Enrollment Assessment Form within 1 to 2working days upon complete submission of your online enrollment.

Step7: Wait for further announcements on the schedule of the Career Classification Examination, Library registration, and School ID processing.

FOR TRANSFEREES

Step 1:Send an email to ____ with the SUBJECT: “GEC Request – [Your Full Name] (Transferee)” attached withdigital copies of the following:

1. Your previous School ID OR any government-issued ID (e.g. Driver’s license, Voter’s ID, etc.) bearing your name and photo. Block any personal information from the ID other than your full name and photo.
2. Your latest Transcript of Records (TOR) / Prospectus / Grade Evaluation from your previous school.

The College Registrar will email the copy of your Grade Evaluation Checklist (GEC)within 1 to 2 working days.

Step 2: Download your respective class schedules from the links below:  links

Step 3:  Download the Official Enrollment Form [here]. Fill out the entries on the form completely.  Prepare a digital copy of the accomplished Official Enrollment Form in picture or pdf format.

Step 4:  Deposit at least ______________ as down payment to any of the following bank accounts.  Prepare a clear copy of the machine validated deposit slip/screenshot of successful online payment or bank transfer in picture format as proof of down payment.

*Payments can be made over-the-counter or through online payment (e.g. GCASH).

Bank 1

Bank 2

For GCASH payment:

Download the copy of procedures [here]

Step5:  Go to [link] (you will need a Google account) and accomplish the online enrollment form.

Digital copies to be submitted through the online enrollment form:

1. Grade Evaluation Checklist (GEC)
2. Accomplished Enrollment Form
3. Proof of down payment

Step6: Wait for further instructions from the Dean of Academic Affairs.  The Dean will email the copy of your Enrollment Assessment Form within 1 to 2 working days upon complete submission of your online enrollment.

Step7: Wait for further announcements on the schedule of the Career Classification Examination, Library registration, and School ID processing.

FOR OLD STUDENTS/RETURNEES

Step 1:  Send an email to [link] with the SUBJECT: “GEC Request – [Your Full Name]” attached with a digital copy of your last School IDOR any government-issued ID (e.g. Driver’s license, Voter’s ID, etc.)bearing your name and photo.Block any personal information from the ID other than your full name and photo.T he College Registrar will email the copy of your Grade Evaluation Checklist (GEC) within 1 to 2 working days.

*For those who have unsettled balance, kindly contact the Accounting Department at0918xxxxxxx.

Step 2: Download your respective class schedules from the links below:

links

NOTE: The schedules of subjects indicated above may change under certain circumstances and are subject to the approval of the Dean of Academic Affairs.

Step 3:  Download the Official Enrollment Form [here]. Fill out the entries on the form completely.  Prepare a digital copy of the accomplished Official Enrollment Form in picture or pdf format.

Step 4:  Deposit at least _________ as down payment to any of the following bank accounts.  Prepare a clear copy of the machine validated deposit slip/screenshot of successful online payment or bank transfer in picture format as proof of down payment.

*Payments can be made over-the-counter or through online payment (e.g. GCASH).

Bank 1

Bank 2

For GCASH payment:

Download the copy of procedures [here]

Step5:  Go to [link] (you will need a Google account) and accomplish the online enrollment form.

Digital copies to be submitted through the online enrollment form:

1. Grade Evaluation Checklist (GEC)
2. Accomplished Enrollment Form
3. Proof of down payment

Step6:Wait for further instructions from the Dean of Academic Affairs.  The Dean will email the copy of your Enrollment Assessment Form within 1 to 2 working days upon complete submission of your online enrollment.

Step7: Wait for further announcements on the schedule of Library registration and School

ATTENDANCE POLICY DURING PANDEMIC

1. Students must attend class on a regular basis. Participation can be done online.
2. Within the course syllabus, instructors must state a policy for class attendance. Students are expected to follow each instructor’s course attendance rules.
3. The attendance policy must include the impact of attendance on related course outcomes (e.g., assignments, examinations, presentations, final course grade, among others)
4. Students are responsible for checking the course syllabus and teacher regarding the missed course content in the event of an absence. Students who are unable to attend class due to college-approved events or extenuating circumstances such as illness, accident, hospitalization, or COVID-19-related reasons should notify the instructor and be prepared to provide any written proof of absences as required by the course syllabus to the instructor and others.
5. It is the students’ obligation to tell the teacher as soon as possible if technological difficulties prohibit them from accessing the class online site and to devise a strategy to make up the lost classwork.

REPORTING AND UPDATING OF STUDENT-TEACHER MANAGEMENT POLICY

1. Faculty members and students should maintain an effective communication.
2. Faculty members should update the academic status of their students on a regular basis. Grades posted on Google Classroom must be updated.
3. Official Group chats on social networking site must be established per class for posting of announcements, lessons, concerns, among others.
4. Faculty members should provide their students with their mobile numbers when deemed necessary or appropriate in case of internet connectivity problems.

 

GRADING SYSTEM POLICY

A. GRADING PERIODS
There are four (4) grades issued during the school term, namely the prelim grade, the midterm grade, the pre-final grade, and the final grade

B. GRADE REMARKS
The following grade remarks to be used are only PASSED, FAILED, NG (No Grade or Blank Grade), INC (Incomplete), and DRP (Dropped).
“Incomplete” will be used instead of No Final Exam (NFE) remark. Likewise, “Dropped” will be used instead of Failure due to Absences (FA), Withdraw with permission (WP) or Withdraw without permission (WF) remarks.

C. PRESCRIBED TEMPLATE
A prescribed template for grading system issued by the Academic Affairs Office will be the official and only template to be used by all faculty members. For shortened subject (ex. prelim-midterm only), faculty members will accomplish the entries for prelim and midterm only. This is also applicable to shortened subjects conducted during the prefinal-final only.

D. COMPUTATION OF GRADE
Periodic Grade (Prelim/Midterm/Pre-final/Final Grade) Compositions:
1. Attendance – 10% Average of total attendance following this pointing system: Present/Officially Excused -100%, Late-75%, Absent-50%
2. Activities/Quizzes/Recitation/Machine Problem/Experiments/Laboratory Exercises (Minimum of 3)– 60%
3. Major Exam – 30%
Periodic Grade = 100% Attendance (10%) + Activities (60%) + Major Exam (30%)

Minimum grade (Prelim/Midterm/Pre-final/Final Grade): 50% Maximum grade (Prelim/Midterm/Pre-final/Final Grade): 100%

Transmutation Formula for quizzes, experiments, laboratory, lecture examinations, among others Transmuted Score = 50+(Points obtained / Overall Score)*50

Subject Grade Compositions:
Regular subjects = (Prelim Grade + Midterm Grade + Pre-final Grade + Final Grade)/4 Shortened/Requested subjects = (Prelim Grade + Midterm Grade)/2

Shortened/Requested subjects = (Pre-final Grade+ Final Grade)/2
Existing policy on percentage equivalent of grades is still executory.
Note: For subjects with laboratory, faculty members may use separate prescribed templates for computations of laboratory and lecture grades OR may combine the lecture and laboratory grades in one template.
E. Computed grades of students in each subject must be submitted to the Registrar Office eight days after a major examination OR on or before the specified deadline given by the Dean for Academic Affairs. Follow the prescribed format for the filename of the accomplished template:

GRADE_SubjectTitle_SEM_YEAR_FirstName LastName Example: GRADE_Understanding the Self_1st_SEM_2021-2022_Edgar Geniza

F. Faculty members must update their students regarding their status in their classes by giving them their periodic grades eight days after a major examination. Furthermore, they should submit the copies of midterm periodic grades to the Registrar’s Office every semester.

G. Faculty members should submit a complete list of students with complete grades enrolled in their subjects.

H. Only in extreme cases must faculty members give a grade of INC or NG.

I. Students with a grade of INC or NG should be completed within one semester. For subjects with prerequisites, students should comply two weeks on or before the date of enrollment. Failure to do so will mean no enrollment of the subjects. However, it is the discretion of the Dean for Academic Affairs to provide leniency or consideration for the extension of the completion.

J. Upon submission of the copies of their final reports, all faculty members giving INC or NG must submit to the Dean for Academic Affairs a list of requirements/exam (with key answer) to be complied by their students. Failure to do so will mean giving the Academic Affairs Office the responsibility and authority to give necessary exam and/or pertinent requirements to the students. Faculty members must accomplish per student the Completion Form B AAO-060314-001 issued by the Academic Affairs Office. It is the discretion of the Academic Affairs Office to assign the original faculty member or other faculty members to give the necessary exam and/or pertinent requirements to the student.

K. Faculty members are only allowed to accommodate students with a grade of INC or NG for completion within one semester. They should remind their students with NG or INC to comply with their requirements. Completion Form, together with the proof of completion must be submitted by the faculty members to the Academic Affairs Office within three days after the student filed for completion. If the semester lapses, the Academic Affairs is the duly assigned Office to accommodate students with a grade of NG or INC for completion.

L. Final subject grade once submitted to the Registrar cannot be altered or modified without the approval of the Dean for Academic Affairs. Faculty members should certify in writing (explanation letter) to the Dean for Academic Affairs Office that he/she had committed a clerical error, technical error, mathematical error, among others.

INTELLECTUAL PROPERTY RIGHTS (IPR) POLICY

Rationale

Mondriaan Aura College, as a higher education institution, is devoted to providing a supportive environment for its instructors, students, and staff to conduct research and do intellectual work. By identifying and safeguarding the rights of the College, its faculty, staff, and students, the College recognizes the need for policies to support and foster quality, creativity, and innovation in research and other academic works.
The contents of the syllabi and/or classes in the Google Classroom created by subject professors/instructors are strictly confidential and are for the intended officially enrolled students only in this subject. Any unauthorized use, dissemination or copying of the contents, in whole or in part, they contain is prohibited. Furthermore, all students have the responsibility to ensure the protection of any Personal Data included in classes.

Specific Intellectual Property Offenses

Innovators, authors, and artists have unique rights to their intellectual property works, which the College respects. As a result, it will safeguard the rights of intellectual property owners against all forms of infringement, including:

a) Photocopying of printed materials or copying of computer software without the permission of the author/s or creator/s, subject to the rules on fair use of copyrighted work and the other exceptions thereto as stated in the Intellectual Property Code of the Philippines (RA 8293);

b) Use, distribution, transfer, rental, sale or production of counterfeit, unlicensed or pirated intellectual property contained in optical media as defined under the Optical Media Act of 2003 (RA 9239);

c) Violation of the confidentiality rule;

d) Unauthorized use, distribution, transfer, rental, sale or production of college-owned intellectual property;

e) Plagiarism and other forms of academic dishonesty; and

f) All other acts analogous to the foregoing.

Penalties

Any person found to have violated any of the provisions of these policies shall be dealt with in accordance with the provisions of the faculty, student, staff, administrative or applicable employment manual/handbook.

PLAGIARISM POLICY

Rationale

Plagiarism is when someone else’s ideas or statements are presented without crediting the source. Plagiarism is stealing, even if it is accidental. The written word is one of the most commonly plagiarized sources. Pictures, photography, music, internet sources, works of art, and spoken word are all possible sources.

The Mondriaan Aura College seeks to provide an academically sound environment in which all students can generate original works that are properly cited and cited. Dishonesty in the classroom is a very serious crime. As a result, the College’s policy will seek to foster an educational atmosphere where plagiarism is not permitted.

Guidelines 

Students should do the following:

1. Demonstrate an awareness of academic integrity;
2. Use acceptable bibliographic approach and properly reference sources;
3. Provide further information about their submitted requirements; and
4. Provide all original sources for their assignment.

Penalties

Any student found to have violated any of the provisions of these policies shall be dealt with in accordance with the provisions in student manual/handbook.